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Facility Use

Abdalla Hall primarily supports research and training for programs located within the building and is not to be used for conducting academic classes, nor student related or personal events. The use of facilities and associated equipment within the building are generally reserved for events sponsored or co-sponsored by University programs assigned to the building. Upon availability and approval, designated areas can be reserved for events sponsored by tenants, university departments/organizations and other outside organizations/groups.

To allow ample time for obtaining approvals, an “Event Request Form” (UL Lafayette Abdalla Hall Facilities Use Request and Authorization) must be completed and submitted to the Abdalla Hall University Liaison at least two (2) weeks prior to a scheduled event and/or four (4) weeks prior for events that require additional approvals for security and/or alcohol. The sponsoring department/organization representative (Event Host) is responsible for reviewing the “Terms and Conditions of Use” and for compliance. The Event Host requesting use of any area and/or associated equipment must abide by and will be held responsible for ensuring all terms and conditions are followed. Failure to abide by any of the terms and conditions could result in that department/organization to lose facility privileges.

Procedures for Requesting Use / Receiving Authorization

(Requests must have all required documents attached or the request will be returned without approval.)

1. Review the “Terms and Conditions of Use” and “Exhibit A Campus Events Framework”.

2. Complete all applicable sections of the “Event Request Form” and sign the certification section of the form.

3. Complete any additional required forms:

  • Alcohol Approval Request: Required when alcohol is provided.
  • UL Police Security Contract: Required when alcohol is provided and/or for events scheduled after or extend beyond normal University hours.

4. Submit and all required documents to the Abdalla Hall University Liaison by: ·

  • Email to: abdalla@louisiana.edu
  • Campus mail to: Informatics Research Institute (IRI)
  • Postal mail to: IRI, UL Lafayette, 635 Cajundome Blvd, Lafayette, LA 70506

Documents

COVID-19 Limits and Restrictions are subject to change. All guidelines in place at the time of the scheduled event MUST be followed. For the latest limits and restrictions check with the Abdalla Hall University Liaison prior to event.